GALA PR is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you in accordance with data protection law. Please read it carefully.

DATA SECURITY, STORAGE AND SHARING WITH THIRD PARTIES

We have put in place appropriate internal security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed, along with procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where necessary.. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

Personal data is held via Office 365 and backed up via secure, external sever.

We will not pass on your personal details to any third party, without your permission. We may provide aggregate statistics about our customers, sales, traffic patterns and related site information to our partners, but these statistics will not contain any information from which you could be identified.

We will ensure that your personal data is used only for the purposes described in this notice, unless its disclosure becomes necessary in order to:

• Cooperate with law enforcement or other government agencies
• Establish or defend our legal rights, or as otherwise required or permitted by law
• Provide information as appropriate to any prospective buyer of our business or assets

YOUR RIGHTS

GDPR provides for the following rights with respect to personal data that we hold about you:

• Request access
• Request the rectification of any incomplete or inaccurate data
• Request its erasure when there is no good reason for us processing it
• Request to restrict our use of it, for example while you establish its accuracy or the reason for its being processed
• Where we process your personal data based on consent, you have the right to withdraw this consent at any time. If you would like to contact us with respect to the above rights, or have any other questions or concerns, please contact us using the details provided at the bottom of this notice.
• You also have the right to make a complaint to the Information Commissioner’s Office. For further information on your rights and how to complain, visit https://ico.org.uk/make-a-complaint/

DATA THAT WE HOLD:

JOURNALIST INFORMATION

If you are a journalist, the information we might collect about you may include your contact information, details of your employment, your specialist area within the media and our relationship with you. This information may be collected directly from you, provided by your organisation or a third-party data supplier such as Gorkana / Roxhill / Cision. We use this as necessary for our legitimate interests in managing our relationship with you or your organisation.

CLIENTS AND OTHER BUSINESS CONTACTS INCLUDING POTENTIAL AND PRIOR CLIENTS

Personal data stored includes, but is not limited to, name, business and/or personal email address, physical address, job title, telephone number. The personal data of individual employees of our clients is used to provide our services according to our contractual obligations, for the sharing of new business ideas and proposals, and associated administration.

We also maintain a database of individuals at our client or other companies with whom we want to develop or maintain a business relationship. We will retain this personal data for as long as we need it for our legitimate business interests, including meeting the requirements of any applicable law or regulation. It shall not be retained where there is no evidence that a business contact is engaged with us or our communications.

SUPPLIERS, SUBCONTRACTORS AND OTHER SERVICE PROVIDERS

Personal data stored includes, but is not limited to, name, email address, physical address, job title, telephone number, financial information. It is used to manage our commercial and legal requirements for goods and services, including the maintenance and performance of contracts. We will retain this personal data for as long as we need it for our legitimate business interests, including meeting the requirements of any applicable law or regulation.

CHANGES TO THIS NOTICE

Any changes we make to this notice in future will be posted on this page, and, where appropriate, notified to you by email.

CONTACT DETAILS

Alex Sutton PR Ltd, 48 - 52 Penny Lane Mossley Hill, Liverpool, Merseyside, United Kingdom, L18 1DG

Company registration 12572236

alex@galapr.co.uk